BOARD MEETING MINUTES - June 21, 2010 – 7:00 pm
Board Members Present: Marvin Hoeflinger, Jim Medlin, Sherrill Moss, Bob Ayers, Janet Busse (late), Bekto, Hertlein. McCavey (absent).
Homeowner’s Present – Joe Lawson, Frank Decaminada, Rick and Jodi Dombrosky, Sissy Hoeflinger, Al Bernsworth, Dave and Holly Rackley, Fran Travis, Chris Cupit, B.Harris, Schneider, Pearlman, (3-4) other unidentified attendees.
Management Company (CMA) Representative: Hollie Battle
The meeting was called to order by Marvin Hoeflinger at 7:00 pm. A quorum was established.
COMMITTEE REPORTS:
TREASURER REPORT – Not much available to report this month. The finances are in good standing presently. Annual dues collection are about 20% behind. Expenses are below budget The audit is a work in progress. So far the auditor has worked for two days during the previous week with additional work to be done before completion.
POOL – The renovations have been completed and are very pleasing. Some minor cracking in the new decking has been noted and will be corrected. There have been some problems with the life guards and some bathroom problems which will require some correcting. There has also been some confusion about pool hours opening and closing. Some residents have indicated a desire for early opening in the morning’s before 9:00 am or for lap swimming in the evening’s after 9:00 pm.Pool hours currently are from 7:00 am to 8:00 pm although the sign posted indicates 10:00 pm as the closing time. The time needs to be changed to reflect the actual hours of operation. Also the variation of color on some sections of the cool deck will be corrected to match.
March, April 19 and April 29, and May 17 Minutes were called for approval as written and recorded. The minutes for each had been sent previously in an e-mail to all board members. Each were approved as so stated. (As was noted by this website and the posting of last months minutes here, Beverly Harris, the then Secretary, did not provide thorough minutes of the prior months board meetings).
PARK – No meeting was held during June due to scheduling conflicts and the recent Father’s Day on Sunday, June 20th. The ballot for voting yea or nay is suggested to be put on the community website. Two events took place at the park in June. A monthly “Picnic in the Park” and the “Wine and Cheese” event. Special thanks were extended to those volunteers that helped set up these events. The “Picnic in the Park” for July will be cancelled due to the annual 4th of July event.
Having received approval of repairing the park road via e-mail, gravel trucks dispersed new gravel on the roadway.
The park committee is asking for an e-mail vote to repair/replace certain playground equipment at the park.
A motion was made to take $7,000 from Capital Reserve funds to repair the playground equipment at the park. Repairs would ensure 3-5 years use before total replacement. It was pointed out that funds from the Capital Improvement for any replacement should last longer than 3-5 years or otherwise should be expensed from the general funds or yearly budget. Two more cost estimates will be submitted for cost of repair of existing playground equipment. New standards are available upon full replacement. Creosol should be used on supports where wood structure comes into contact with the ground to prevent rotting. Yearly maintenance of pressure washing and staining should extend life of the equipment to perhaps 5-10 years. Full replacement by Crabapple estimate would be about $13,000. Also suggested was to contact Criterion, the company that conducted the Capital Reserve Study to see if they can recommend company’s to replace the equipment based on their anticipated costs. The board passed a motion to further investigate repair costs of the playground equipment.
TENNIS – Children have been seen skateboarding on the tennis courts. Parents that permit this to happen should lose their access card privileges. Access for on-line registration to reserve the tennis courts for play is again requested for the fourth time by the committee chairperson. Currently have a women’s ALTA team and are trying to organize a men’s ALTA team. It is anticipated that the tennis courts, fencing, lighting and observation deck need to be replaced after this season. Perhaps consider adding a third court if space is available.
CLUB HOUSE – There are a series of ongoing repairs to correct some problems. The moisture coming from the roof/chimney has not been totally corrected as yet. There is still some moisture entering at the front wall and causing moisture in the pool restrooms below the club house. Some overall repair/replacement and painting of club house is on the horizon as well as replacement of landscape in and around the entrance to the club house.
LANDSCAPE/MAINTENANCE – Due to absence of McCavey, the committee report was sent via e-mail to all board members prior to this meeting.
ARCHITECTURAL CONTROL (ACC) – The ACC did not meet in the past month. There is a call for discussions involving 55 accounts that have been sent to the legal firm Lazega & Johansen. There are an additional 54 accounts that have not been sent amounting to $56,000 of collectible funds. Still need to verify outstanding fines with legal with an explanation to provide a resolution.
COMMUNICATIONS – Claims of progress being made with newsletter and website (which I truly doubt). Ralph offers apologies for incorrect or missing information in the recently received community directory. (These mistakes are consistent with Ralph’s continued incompetence). Ralph further claims that they have obtained a couple of vendors wanting to advertise in the newsletter and future directory. So far, Red Oak Trash Service may commit to place an ad in the newsletter.
There has again been a setback with launch of the website changeover from HomeNet to Tleh`s with August 1st as the new projection date for activation. Due to the delay, HomeNet will continue to provide the web service for Rivermont. (Again, Ralph is incompetent as the head of communication’s for the Communication’s Committee. Same story as more than four years ago when Ralph was in charge of communication’s when he did not complete his two year term but tendered his resignation instead. Same situation, different year. Results bear the same – amateurish and unknowledgeable – incapable , incomplete and incompetent).
Asset recovery update – letters have been sent to all persons with similar domain names. Offers of transition were included in the letter. Are now awaiting Hollie Battle to confirm return receipt signature card of certified letters that were sent. (Another line of BS from Hertlein and waste of homeowner’s money).
The voice mail with return response allows up to 10 (?) - - - just more crap that the community could care less about. This has become a tinker toy for Hertlein and Pearlman and presents no value to Rivermont residents. Spend, spend, spend…the motto offered by these incompetent people.
SOCIAL – The budget for the recent Wine and Cheese event was $600. The event expense was within budget. Thanks to the efforts of the committee members and volunteers the event was highly successful.
The upcoming July 4th event at the park will exceed the projected budget by $300 due to overspending practices of the recently removed board member and Social Committee Chairperson, Beverly Harris. (It is noteworthy that Beverly illegally signed a contract to hire Craig Gleason to entertain at the July 4th event. All contracts require the signature of at least two board members).
The overrun costs of the Easter Egg Hunt event at the park are still being investigated. More than $1,600 was spent on the event – nearly three times the amount budgeted and authorized for any single event. All receipts for reimbursement are being audited.
The April and May Board of Director’s meetings were catered by the Rivermont Golf Club for snacks and refreshments. (Again, another misstep by Beverly – thank God she was removed from the board). More than $300 was spent for these board meeting dates. (Another wasteful expenditure at the expense of homeowner’s).
The budget established for the 2010 Social events for Rivermont was about $3,500, or about $500 per social event. To date, about $3,390 has been (carelessly spent by Beverly) and there are still three community wide events still forthcoming. A motion was called to extend the budget in order to be able to fund the remaining events. The motion passed.
UNFINISHED BUSINESS – A motion passed in May to fund $1,000 to outsource and obtain a second opinion from another legal firm other than our legal counsel of record here in Rivermont to either validate our current covenants or dispel them as being fraudulent and illegal. The cost for this “hodge podge doubting Thomas” process has cost our residents $1,600. Now the BOD members and some homeowners (part of the gang of 65) subjecting Rivermont to again, more wasteful spending, are not pleased with the results of their finding’s. (I might add that there was nothing new to be found out that wasn’t already known). Remember, all BOD member’s except one voted to approve funding of this investigation to finally put the issue to rest. (Again, Ralph Hertlein, the renowned “spending hog” of Rivermont and second only to Beverly Harris, wants to extend the process again and again and again amounting to more wasted expenditures of homeowner funds, in search of an answer that will never be forthcoming).
Meantime, the Rivermont covenants, by-laws and ACC guidelines hang in a lurch of uncertainty. Bob Schneider, who doesn’t know Sh** from Shinola, asserts that the homeowner’s need to be involved in voting to approve the covenants as revised. Just prior to this pointless comment by Bob (on the committee to reinvent the covenants), three other residents Frank Decaminada and Rick and Jodi Dombrosky expressed their displeasure the way Hertlein and his inconsistent team are handling the situation. They (Ralph, Ed, Bob and the “gang of 65”) are a mixed bag of confusion leading the Rivermont Community down the path of total destruction which will result in our amenities no longer being funded by annual homeowner dues. Because of this, Rivermont could lose our Pool, Tennis Courts, Club House and Park. Ed Pearlman, the source of, and perpetrator of this effort to this huge mess, himself, doesn’t have a solution to the problem he has now created.
Let’s not stop here though. Ed Pearlman wants to alter the ACC guidelines of Rivermont the community to be superseded and honor compliance of “signage” established by Johns Creek for the upcoming political elections next month. Rivermont allows a 2’x 2’ sign to be placed in your yard two weeks prior to political elections, for vendor signs during home repairs and Home for Sale signs by Owner. Sorry people but it appears that Ed’s goal is to have Rivermont taken over by the City of Johns Creek. The board approved recognizing the Johns Creek Sign Ordinance. Nothing like destroying the image of our community. From now until July 31st, the Rivermont BOD voted to approve and allow signs 16 sq. ft. in size to be displayed on your property. Just think of the clutter that can arise from this. You can display a sign 4’x 4’, 2’x 8’, or of any dimensions that do not exceed an overall size of 16 sq. ft., and as many as your heart desires. As Bugs Bunny would say…Phooey. If this isn’t a sure sign of opening a door for Johns Creek to become a czar running Rivermont, I don’t know what is. The only other worse scenario would be to allow Ed Pearlman to run this community along with his cohort Ralph Hertlein.
LATE LETTERS – Letters for violations or failure to pay the annual homeowner dues as to frequency of notification to residents was suggested to occur every 15 days. Each letter results in approximately $10.00 per notification with a maximum of four letters being sent. (Another sure bet for wasting homeowner funds). The decision was made to send one letter each month for a period of three months to allow for reasonable time to receive payment. If, after this process the resident has not paid, then a personal contact by a board member would be a final means to encourage payment. There are presently 119 residents in arrears with their homeowner’s dues. The motion to proceed with the above process was tabled until the next board meeting in July.
IRRIGATION REPLACEMENT – The management company will proceed to obtain two additional RFP’s as a means to update the irrigation system at the common entrances to the community.
HOMEOWNER COMMENTS – A resident inquired as to the process for having a homeowner concern placed on the BOD meeting agenda. And advance notice as to the agenda for discussion at BOD meeting’s should be provided in advance perhaps on the website to offer topics that would be of interest or concerns by those desiring to attend.
WELCOME BASKETS – New residents are not receiving any confirmation of their occupancy of having purchased a home in Rivermont. Hollie Battle of CMA would have the names of those new owners for a follow up visit with a Welcome Basket and other information about the community.
ADJOURNMENT – The meeting was adjourned at 8:45 pm.
The next BOD meeting is scheduled for Monday, July 19 at 7:00 pm at the Rivermont Country Club.
The above documentation has been provided based on information recorded at the time of the board meeting on this date by the WebMaster of this website.
The WebMaster
